It takes about a month to plan for the perfect party to ensure all the items are in place and you invite the right guests. Planning is crucial for the success of a party to ensure you have the right things and invite the right guests. Planning is also essential in guaranteeing other aspects such as the theme, foods, and drinks that match the occasion and suit your guests. The best way to plan your upcoming party is to develop a checklist.
A checklist should contain all items you need for the party. You must start developing it in time, probably one or two months before the party. The planning duration enables you to keep updating the items needed to make the party a success. Here is a simple means to develop your checklist and what to include to ensure you throw the best party.
One Month Before The Party
This is the best time to select the date and time of the party. If it is a birthday, the date and the day are already fixed; hence you need to plan one month to the date. You have the freedom to choose the appropriate date, day, and time for other parties. You also need to consider the time that will not inconvenience your guests. Do not choose a weekday due to job commitments.
Planning the Venue
Plan for the venue. You need to decide the venue where you will host the event. The place needs to have all the essentials, such as proper ventilation and lighting. You also need to select a venue with a sufficient number of power sources. If there are a few power sources, you can get a 30-amp extension cord to supply power to other areas within the venue, such as areas far from sockets. The extension cords can also be ideal for a proper organization, such as placing the DJ booth where it cannot affect free movement and mingling of guests while giving sufficient space on the dance floor.
Selecting the theme
You need to determine your theme. Every party has a unique theme that you must observe. This is the time to decide the right color and the decorations suited to the themes. After deciding on the suitable themes for the party, you need to decide on a guest list. The guest list should depend on factors such as the type of party. Some parties are more suited for women than men or more for a family than friends and vice versa.
Budgeting and guest list
Once you develop the guest list, theme, venue, and the party’s date, you must establish the budget. Select a venue and themes that are affordable and within your budget. Alternatively, you can ask party planners to plan for the party on your behalf and develop a budget suitable for your party.
Three Weeks Before
You need to plan every detail, such as designing the party program. You need to plan the party activities and the time. After developing a program, you need to send out the invitation request to your guests. You need to attach the program indicating all details, including the venue location.
If you plan to have various meals, this is the best time to place your orders so that they can prepare for your needs. Ordering food in time lets, you plan the exact requirements, such as DIY cake decorations and many more. You also need to visit the venue to begin planning for the arrangement and seating plan. If you organize the party within your house, you can start making new modifications such as repainting the house and cleaning.
One Week Before The Party
One week before the party, it is time to do more follow-ups. You need to follow up on the guest to decide how many are attending the party. This is necessary to plan for other actions, such as determining the amount of food to order and the sitting plan. You need to follow up with the food orders to see whether the supplier is making efforts to ensure everything is on time.
Order for other items such as extensions if you do not have any. You can also order the decoration items. This is also the perfect time to plan the music playlist. You can ask your guest to share some of their favorite music; you can download some music and create a playlist that will last until the end of the party.
Suppose you host the party in a neighborhood where gathering and noise regulations are in place; this is the best time to inform the relevant authorities. You also need to gain the appropriate permits should the party require any permit.
The Day Before The Party
Ensure you have all the items except the perishable ones, such as flowers and foods. The party planners or suppliers should deliver the food and flowers early in the morning on the party day. You can also shop for last-minute items. Ensure the arrangements are complete and all the installations, such as the DJ booth, are also in place. You can also set up the photo booth and all the items you need for the party. You also need to test all the equipment to ensure they are working.
Conclusion
Planning for a party should not be a challenge if you have the best checklist and begin planning in time. The list is relevant for organizing the best and most memorable party with all the items included and the relevant guests invited.